How do Access Control Systems Benefit Schools and Universities? | HFSecurity

One of the most promising fields in the field of access control is education institutes. Although biometrics remain what many nations regard as a privileged institution, colleges and universities appear to be at the end of the scale when it comes to applying this technology to improve safety. Even more so, there is a demand for a Visitor Management System within an educational establishment.

This particular access control has many advantages that have always been neglected. You’ll be reading in this article about:

1. Utilization and Application of Education Institute Visitor Management

2. Kinds of College and College Safety Risks and Ways to Counter them

3. Advantages of Setting up Intelligent Visitor Management System in Education

Facial Recognition Access Control System

HFSECURITY School Access System

Visitor Management Systems – Short Summary

Visitor management is the process of receiving visitors on your premises in a way that’s safe and secure for both the host and the visitor. It isn’t just about registering their names and other related information at the time of their entry. Visitor management deals with all aspects of having a visitor in your building like:

1. To monitor their actions/movements,

2. So that they have access to the proper places,

3. Providing clear directions and instructions to navigate, and

4. Extending a convenient experience, overall.

The Visitor Management System is a key part of the safety framework of colleges and universities. Traditional methods of recording visitor information relied a lot upon manual maintenance and supervision. Nowadays, the majority of people are attempting to choose an automatic version of the site where visitors are registered.

Thanks to technological developments, biometrics systems have become increasingly popular and have rapidly expanded across the world, with fingerprint scanners and facial recognition becoming the most widely used means of communication.

HFSECURITY Facial Recognition Access System

HFSECURITY Facial Recognition Access System

New Access Control to Visitors Management

Visitor management systems have become more sophisticated with new, intuitive functions being added constantly. Developers are picking up potential requirements from the security and access control landscape and working toward creating solutions that meet every present need. For example, it is now possible to sign up for visitors prior to arriving, and to differentiate them from the other members of the school by means of a unique visitor’s badge.

These small, yet essential installations make the whole process more efficient, while removing most of the workload for manual labour, allowing them to put their knowledge to use in other key fields.

School and College Visitor Management System

The technology-driven system can occupy many fields of campus and college, with less interference and mistakes, and build a strong grip on the site’s activities. In addition to the functions described above, they produce a wide range of reports that allow you to analyze your assumptions as accurately as possible. Their real time data is captured and translated into detailed, custom reports that are readily accessible to students/employees who are enrolled in the Visitor Management Software.

Now that everyone is wearing smart phones, manufacturers are trying to make these software mobile-friendly. Now, you can connect your cell phone to the app, so that managers can easily follow what’s going on in their campus even when they’re on the move.

School Access Control sysytem

Why is there a need for Visitor Management Systems?

The reality is that education establishments are not accessible to the public. In order to guarantee the safety of the students and employees, it is necessary to set up a high-level entry control system. Even for those who have been granted entry into the school premises, they will require specific permits, and it is not necessarily necessary for all members of the same community to be granted entry. In this situation, it is essential to have a Visitor Management System in order to customize the access control.

Security Threats to Schools

Schools try their best to protect their children’s privacy and safety, and to guarantee their safety. Unwelcome guests who come into contact with them, or simply wander around the school grounds, are potentially dangerous for both the students and the staff. Should an accident occur on campus that affects the security of the students there, it could damage their reputation.

Furthermore, parents send their children to schools with confidence in the safety framework of the institution. It would be a grave breach of their confidence if the school or college did not ensure that their safety procedures were secure. It’s entirely possible for parents to pull their kids out of school or university and sue them if they feel that their kids’ safety is at risk. This could be a fatal blow to the reputation of that school.

How do we counter those threats?

The Visitor Management System is intended to deal with all of the above-mentioned threats. The perfect VMS keeps track of all aspects of the visit, from registration to destination, moving and leaving, with detailed reports available when needed.  Here’s executes solutions to potential threats:

Recognize the guest

The Visitor Information Management System will make it more efficient to filter out visitors. Visitors will be asked to present their government approved information like photo ID and address proof to verify their identity. This will deter anyone who attempts to gain entry into the building with illegal intentions, and the school will keep a complete log of all visitors in the event of an accident.

Block suspected visitors

VMSs look at how people interact with each other over time and identify frequent visitors to your school. If a guest behaves suspiciously during his or her visit, the system records him and watches over the next time he or she visits. Depending on the level of suspected incidents, the system may prohibit such a person from entering or severely restrict his or her access, and inform the manager/administrator as soon as he arrives.

Key Benefits of Visitor Management Systems

Seamless checkins

Because Visitor Management Systems can preregister a visitor’s information, they will be able to check in smoothly, quickly, and without any hassle.

Different Visitor ID

Faculty and students can easily recognize visitors because their ID will be unique, possibly with a ID number, and will be given a distinct colour that will make it possible to distinguish between the reasons for the visit.

Real-Time Logs and Reports

The Intelligent Visitor Management System gives you real time data and analysis of everyone who goes in and out of the building. Complete data, such as the final visit and the length of the trip, are among the numerous functions that this program provides for education agencies to map the patterns of visitors.

Emergency management

In an emergency situation, keeping a quick tally of all the guests who are on campus and their position can help you save them or lead them to a faster exit.

Exclude the possibility of a security breach

In a large college or college, a Visitor Management System may be able to create more than one entry point for more tracking and security. As a result, the visitor will ask for or log access more than once. Such a framework will deter anyone from trying to break into or break into a building.

Biometric visitor management solutions – applications in educational institutions

Biometrics are increasingly used in work places, government offices, and research facilities. Since there are a number of places within the schools and colleges where the use of biometrics is likely to be beneficial, the administration and decision makers need to carefully think about those solutions as we move into more sophisticated environments.

Biometric Access to Laboratory Areas

Most of the best colleges have been engaged in significant research and experimentation, and some have even been financed by the government. Such operations can involve the use of chemicals susceptible to chemical or potentially dangerous materials, as well as costly scientific facilities. In these regions, it would be extremely risky to have a weak access protocol. Visitors shall not be allowed to enter these spaces except for the purpose of their presence. In addition, the installation of biometrics in laboratories and laboratories will help to avoid contamination and transmission of bacteria and infections.

Biometric Access for Sports Areas

Most large institutions of higher learning have athletic fields/stadiums that are open to the public for athletic activities. Thus, education agencies require a Visitor Management Solution that will not only facilitate access to and re-entry into the Safe Zone, but will also guarantee safety. Biometrics may be useful in this context, since temporary laissez-passer/badges can be readily lost, stolen, handed over or destroyed.

Biometric Access for Food Containers

There may be instances where visitors to schools or universities would need to avail of the cafeteria’s facilities. The canteen or canteen of a college is very large, so those who have ill intentions can just sit there and wait for it. The Visitor Management Software will take into account these cases, and will be integrated into the dining hall’s entrance, ensuring that guests have been granted permission to use the canteen, so as not to be unnecessarily delayed.


In all areas, safety protocols must be continually updated according to the evolving environment. The only reasonable thing to do is to take an active interest in them and keep them up to date with the most up-to-date technologies.

HFSecurity Biometric Products

Leave a Comment

Your email address will not be published. Required fields are marked *